H4H Donations

[Ade]

jonny or glenn, can you clarify whats been said here regarding sweetfix customers?

Ade

[glennborthwick]

we are doing a joint paperwork exercise with hurleys.

[Ade]

good enough for me


Ade

[Coin Operated Group]

Nice to see sweetfix & hurleys helping each other .

[Rossi fan]

We WILL NOT ask for the names, addresses or any other information relating to the site the monies have come from. We will not gather a list of anyone’s sites through the donations you give to H4H. All we have to ask is that you assign a code to a site, e.g. H4H001, and send the list of site codes with the donation from that site to us by email when you make the donation. This has been agreed with Help For Heroes as a more than adequate amount of information for any audit.

Hi Paul,


I only glanced at your post this morning, but have read it again tonight.

I think listing the individual site commissions in this way will be time consuming. I have no objection to letting them know how many sites I have raising money for them. However, as I am using my equipment and my time to collect; bank and account for the money, I dont particularly wish to invest more time trawling through invoices and writing site commissions against random identifiers that wont mean a damn thing to anyone else. I think this process will take half an hour each fortnight, as apposed to 5 minutes, if simplified. Will they not accept the total donation and the number of sales, or number of sites that it has been collected from. Going through each invoice and collating small amounts next to site identifiers that actually mean nothing to them seems a little crazy. For example. Donation £230, from 47 of my 54 sites. I hope that you understand my concerns.

Could you also please clarify what action is required if a site is lost or sold.

Cheers,

Paul

[Vendingwarehouse]

It might also be helpful to know who initiated this whole change, then it might become clearer why the changes are coming about.

[Vendition Ltd]

I agree with Paul, it seems like extra admin and pretty pointless. It will be a shame to lose our bmycharity websites.

We could always contact another charity to replace H4H they havn't seem to supportive in my opinion I have only ever heard negativity from them

Regards

Ross

[PGBrew]

I think most of you are missing the point. Vending Revolution as we all know have been running a charity scheme for years. They are very meticulous in ensuring all charity donations are chanelled through them. This is done for two reasons: The first is to show an audit trail, should they be investigated by the Charity Commission. The second is to show that the charity itself is receiving the cash from Vending Revolution. If tubz vending can't show any of the above then H4H are going to pull the plug on them using their logo to help promote their business. Unless anyone's signed a contract to provide the information the're asking for then there's no compulsion to do so. How long it takes to provide the information is irrelevant.

[Ade]

5 mins paperwork every 3 months is going to affect anyone really, it will take you longer to remove stickers off your towers plus theres always risk site will kick you out, i dont have a problem with this as long as i can prove where moneys gone, which i will as transfer will be done online.


Ade

[Rossi fan]

My concern is that I already do quite a bit of work, just to get the donations to h4h. I dont ant to do any more. I have no objections to sending the money to a designated account, once each 3 months, but in that 3 months, I will have normally done my rounds 6 times. If it takes half an hour to put all the site commissions on a list against the identifier, then I will waste 3 hours over each quarter, which I am not happy about. The invoice system I operate works well.The top copy of my invoice pads either goes to the site, if they are on commission, or stays with me to be seperated, when I am adding up the money collected. The h4h invoices are then stored seperately, with all paying in and donation details in a seperate file. I can be audited by anyone at any time and know that I have clear records confirming which sites the commissions have been collected from and on which days etc. It could take 5 mins each quarter as Ade has stated, but not if the suggested system is implemented.

Cheers,

Paul